This Code of Conduct applies to all NEENJAS ELECTRIC PRIVATE LIMITED officers and employees.
Company Policies
Company Policies & Guidelines
Our policies are designed to promote a safe, respectful, ethical, inclusive and productive workplace while protecting our employees, customers, partners and the Company.
Core standards
Business Ethics & Conduct
The Company compliance system and the ethical standards and standards of conduct to which all officers and employees are expected to conform are laid down in the Business Ethics and Conduct.
As a socially-responsible company, we at NEENJAS ELECTRIC PRIVATE LIMITED feel that we are under an obligation to make a contribution to society and to the environment through our activities. To this end, all NEENJAS ELECTRIC PRIVATE LIMITED officers and employees are expected to work together to build a safe, comfortable working environment and to ensure that we live up to society's expectations of us.
- We shall familiarize ourselves with and faithfully abide by all laws, regulations and social norms of India.
- We shall act responsibly in accordance with the company's employment rules and other internal rules and regulations.
- We shall conform to the requirements of the law and of social norms as a good corporate citizen, refraining from socially unacceptable behavior such as drink & driving.
- We shall not give in to pressure from anti-social elements, and shall have no dealings with such elements.
- We shall act in accordance with society's ethical standards, refusing to participate in improper activities such as gambling.
- We shall not engage in any form of discrimination (whether based on sex, race, mental or physical disability, nationality, birth, religion, creed, health, age, or education, etc.), and shall demonstrate respect for individuals in accordance with basic human rights.
- We will not allow sexual harassment or bullying. Any behavior of this sort will be dealt with severely and appropriately. See the POSH Policy.
- We shall work actively to protect the environment in our departmental activities, seeking to reduce waste, combat global warming, prevent pollution, and recycle resources.
- We shall promote environment-friendly purchasing and the development and sale of environment-friendly products and service, so that our business activities make a positive contribution to environmental protection.
- We shall actively seek to make a positive contribution to local communities, and shall work to maintain good relations with them.
- We shall respect the cultures and customs of different countries and regions, undertaking our business activities in such a way as to maintain harmony with respect to the local community.
- We shall work actively to improve health of the employee and safety of the workplace.
- We shall endeavor to look after the emotional and physical well-being of our employees, thereby creating a healthy, happy, productive workplace. In addition, employees are encouraged to actively manage their own health and safety.
Detailed requirements are grouped under Health, Safety & Well-being.
- We shall undertake business transactions in a free and fair manner, neither receiving improper favors from related parties nor giving such improper favors.
- We shall undertake no actions or disclosure of information that could be deemed to constitute confidential information.
- We shall not engage in any improper behavior involving bribery of public officials or price-rigging, and we shall not provide support for political or religious activities.
We shall disclose reliable corporate information in a timely manner not only to shareholders and customers but also to society as a whole.
- We shall implement rigorous data protection management to prevent unauthorized disclosure of business secrets or of personal data and other companies' corporate data obtained in the course of our business activities.
- We shall deal with all complaints rapidly, correctly and in good faith, and we shall treat the complaints that we receive as a valuable resource that can help us to achieve improvements in our operations.
Every employee shall support and cooperate with each department and people in every manner and assist in creating a highly conducive work environment. Everybody has to respect each and every role, irrespective designation or age.
Employee/s shall ensure that the Company's environment is maintained with high standards of cleanliness and hygiene. It is responsibility of all employees to report/correct any unhygienic condition to the concerned person in the company as soon as it is noticed.
The Company is committed to maintaining a safe and healthy workplace. Employees are required to adhere to all prevailing health and safety guidelines and protocols issued by relevant government authorities and the Company's management from time to time. Specific health advisories will be communicated separately and updated as necessary.
- Employees are prohibited from unlawfully consuming, distributing, possessing, selling, or using controlled substances while on duty. In addition, employees may not be under the influence of any controlled substance, such as drugs or alcohol, while at work, on company premises or engaged in company business. Prescription drugs or over-the counter medications, taken as prescribed, are an exception to this policy.
- Anyone violating this policy may be subject to disciplinary action, up to and including termination.
- All Employees shall dress in a clean, smart and tidy manner appropriate with and befitting the image of the Company.
- All employees must wear formals from Monday to Friday. On Saturday the employees may wear smart casuals.
Safe workplace
Prevention of Sexual Harassment (POSH)
Neenjas Electric is committed to maintaining a safe, respectful and harassment-free workplace.
"Sexual Harassment" includes any one or more of the following unwelcome act or behavior (whether directly or by implication) namely; sexual determined behavior, such as physical contact, request for sexual favours, sexual colored remarks, screening of pornography or any other physical, verbal or non-verbal conduct sexual in nature can also include promise of preferential treatment, threat of detrimental treatment, hostile work environment, humiliating conduct constituting problems related to health and safety or threat about her present or future employment.
- Written complaint to be filed by the aggrieved women within three months of the incident or within three months of the last incident to the chairperson of the Internal Complaints Committee (Committee) that has been constituted under Section 4(1) of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act 2013 by the Board of Directors of the Company.
- Where women are not able to file a complaint due to physical or mental incapacity or death or otherwise, her legal heir can file such a complaint.
- The committee, at the request of the aggrieved women can take steps to settle the matter between her and the respondent through conciliation but not in lieu of monetary settlement.
- May order registration of a case under Section 79 of The Bhartiya Nyaya Sanhita 2023 if a prima facie case exists. (Old Section 509, IPC: word gesture or act intended to insult the modesty of women, which penalizes such crimes with punishment up to 3 years, fine or both).
- The committee may recommend to the employer to take action against the respondent for sexual harassment.
- The committee may also impose monetary penalty on the accused for the costs incurred by the company in conducting the investigation.
- The committee may order the employer to pay appropriate compensation to the complainant.
- The committee during the pendency of inquiry and upon request of the aggrieved women may recommend either to transfer the accused or the complainant to any other offices and if that is not possible the committee may on the request provide the leave to the complainant till the enquiry is not completed as per case to case basis.
- The Committee will recommend punishment for the complainant, in case the complaint is found to be false or mala fide.
- The composition of the Internal Committee shall be as prescribed under the POSH Act and the applicable Rules framed thereunder. The names, designations, and contact details of the Presiding Officer and Members of the Internal Committee shall be notified separately by the Company from time to time and may be updated as required.
- Any employee who experiences or witnesses sexual harassment at the workplace may submit a complaint directly to the Internal Committee in accordance with the procedure prescribed.
Working together
Workplace & Employee Guidelines
Non-Disclosure of Joining Agreement
The employment contract is a formal agreement between the individual employee and the Company, with terms specific to each employee. Employees are therefore required to maintain confidentiality regarding the terms of their agreement and should not disclose them to others, including fellow employees.
Employee Communication and Feedback
The Company is committed to addressing employee concerns and challenges with the utmost seriousness. Recognizing the value of each employee, the Company strives to ensure a positive work environment. Employees are encouraged to raise any workplace concerns or issues they may have, or are aware of, with their supervisor or any other member of management.
Punctuality
At Neenjas, we value everyone's time and contribution. Employees are expected to report to work on time and be ready to begin their duties as scheduled. Punctuality helps maintain smooth operations, teamwork, and a productive work environment. We understand that occasional delays may occur due to genuine reasons; however, employees are encouraged to maintain regular and timely attendance.
Employee Birthday's Celebration
The Company values team spirit and encourages employees to acknowledge and celebrate personal milestones together. To maintain a balance between employee engagement and operational efficiency, birthday celebrations will be organized on a Monthly basis. At the end of each Monthly, the Human Resources department will coordinate a collective celebration for all employees whose birthdays fall within that quarter. A cake will be arranged by HR, and the cost will be borne by the Company.
Dress Code
Employees are expected to maintain the standards detailed in the Company's Dress code policy.
Employee well-being
Health, Safety & Well-being
Safety Training
The Company shall ensure that all personnel engaged in its operations are provided with adequate safety training. Such training shall include, inter alia, awareness of workplace hazards, safe operating procedures, use of protective equipment, and compliance with applicable safety laws and regulations. The Company shall conduct such training at regular intervals and maintain appropriate records thereof to ensure continuous adherence to prescribed safety standards.
Safety
Employees shall be bound to observe safety rules as notified from time to time by the management and to use safety equipment and take other precautions as are necessary. Breach of safety regulations shall be deemed to be misconduct and the employee shall be liable to punishment.
Medical Insurances
The Company shall provide medical insurance coverage to the Employee during the term of employment, in accordance with applicable laws and internal company policies. The Employee shall be entitled to avail the benefits of the said medical insurance subject to the terms, conditions, exclusions, and limitations of the insurance policy issued by the insurance provider. The Company may, at its sole discretion, modify the insurance provider or the scope of coverage. The Company shall facilitate the inclusion of the Employee under the applicable insurance scheme and provide necessary information and assistance for availing such benefits.
Related health and safety standards
Time away & support
Leaves & Holiday Policy
Annual leave & Holidays
An Employee will be eligible to the following types of leaves per calendar year:
- Casual Leave
- Sick Leave
- Earned Leave
Holidays
The list of festival/closed holidays shall be notified by the management, in the beginning of the year or at any time thereafter, if necessary.
Application and Approval
Application must be submitted in advance in the prescribed form and must be approved by the immediate superior of the Employee as 1st approval, 2nd Approval from HR and Management as final approval (In case of Special Leave).
Information stewardship
Confidentiality & Data Protection
Non-Disclosure of Confidential Information
Employees are expected to maintain strict confidentiality of all Company, client, employee, financial, technical, business, and other sensitive information accessed during their employment. Confidential information must not be disclosed, shared, or misused without proper authorization. Employees will sign a Non-Disclosure Agreement (NDA) at the time of joining, which will remain applicable even after separation from the Company. Any breach may result in appropriate disciplinary and/or legal action.
Responsible operations
Company Assets & Reimbursement
Employee Reimbursement Policy
Employees may claim reimbursement for reasonable and approved expenses incurred for official business purposes. To process the reimbursement, employees are required to submit the prescribed expense sheet along with relevant bills/receipts within the applicable timeline.
Assets Management Policy
The Company provides employees with necessary assets and equipment to support their work effectively. Employees are expected to use Company assets responsibly, securely, and only for authorized purposes. All assets must be properly maintained and any loss, damage, or misuse should be reported to the IT department/HR promptly. Asset purchases, maintenance, and disposal will be managed through appropriate approval processes. All Company assets must be returned upon separation from the organization.
People & culture